Computers and Technology

How to Migrate Google Workspace to Exchange Online with Simple Methods

G Suite and Office 365 are both SaaS platform software. They both have different functions and characteristics. When it comes to choosing one utility over another, the organization will make its own decision by examining the business needs. Also, many users are trying to migrate from Google Workspace to Exchange Online (Office 365).

There are several reasons behind the migration process. Two possible reasons why users migrate are the function and pricing factors of the public cloud provider. However, Office 365 has a lot of features, which is the main reason users migrate from G Suite to Exchange Online accounts. Therefore, in the following article, we will discuss why and how to move the G Suite folder to O365.

Why use Google Workspace Migration for Exchange Online / O365?

A large number of users transfer data from Google Apps to Exchange Online (O365) because users find it more reliable and effective in terms of security and performance. Also, below are some noteworthy features of Office 365, which explain why it is better than G Suite in all aspects.

  • Email and file storage.
  • Familiar with.
  • Ability to access files offline.
  • Desktop application rights.
  • Threats and security protection.
  • Microsoft Office 365 provides familiar applications

Compared to other public cloud providers, Microsoft is very familiar with Office 365 applications. For Windows-centric organizations looking to move to Office 365 and use Exchange Online, this familiarity with O365 applications can be very interesting.

In addition, Microsoft very efficiently stores applications between the on-premises and cloud versions of O365. Office 365 capabilities of business applications in the cloud are similar to a full installation on-premises. Additionally, Office 365 business productivity apps have more features than G Suite.

Office 365 email and file storage

For any type of organization, a large amount of storage space is usually required. Every company regularly contains large amounts of data for everyone. Therefore, data maintenance requires good storage capacity. Also, there are many differences in the storage of Office 365 and G Suite. O365 Business Essentials provides 1 TB of storage for each user. The G Suite base plan offers 30GB of space. You can purchase more space by passing on the additional cost of using G Suite features.

Ability to access files offline

Both MS Office 365 and G Suite offer the flexibility to process files offline without using the internet. However, compared to Google applications, Microsoft solutions can be easily implemented. In order to use G Suite offline files, users must use Google Chrome and then install the Google Docs offline extension. This will allow for offline use of G Suite. After the connection is restored, the files can be synced back to the cloud.

On the other hand, Microsoft’s One Drive makes it easier to integrate offline processing files than G Suite. Users need to make sure that the files are synced with OneDrive before they can use traditional Office 365 desktop applications to process these files. Office 365 offline work does not depend on a specific browser, but on OneDrive synchronization with your device. With OneDrive, users can easily sync files to a laptop and then edit files directly from OneDrive.

Desktop application rights

As discussed above, subscribing to Office 365 as a business has amazing benefits, it can load Microsoft applications locally. Today, many large organizations install “heavy” clients for Microsoft applications. These applications include MS Word, PowerPoint, Excel and Outlook.

Microsoft offers the ability to download and install full copies of MS Office suite applications. This is one of the biggest advantages among public cloud providers. Another benefit is that it is a cloud-only productivity application product. For organizations looking for a reliable application toolset, MS Office 365 is the best choice. It is a public cloud product with the right to install desktop applications. And this will generate a migration between G Suite and Office 365.

Threats and security protection

The primary reason behind the migration is user and organization security concerns. Cloud-based applications provide a high degree of security. G Suite and Office 365 have different security measures. Google provides G Suite users with features such as the Google Security Center. However, MS Office 365 offers greater security than Google G Suite.

Directly Migrate Google Workspace to Exchange Online (O365)

Users can use IMAP technique to directly migrate Google Workspace to Exchange Online account. But beware that this method contains a long list of complex steps that not everyone can understand in one go. It’s better to let a professional handle such a task.

Give the best tool to migrate G Suite to Office 365 a try. Its free demo version lets you migrate 2 accounts for free.

As far as the native method is concerned, we have explained it here.

Native Method to migrate G Suite to Exchange online

We will discuss this process by providing IMAP technology. To use this method, follow the steps below:

Need to remember –

  • It is important that users have an administrator account in MS Office 365.
  • Before establishing a connection between G Suite and O365, the account owner must create a password to access the account.
  • Two-Step Verification must be enabled for G Suite users.
  • The process is divided into six stages. Complete all the steps in sequence. So let’s get started.

Domain verification required

To migrate, you need to verify your Office 365 account, which will tell you that you own the domain, which is used in G Suite / Google Apps. During the domain verification process, Office365 is configured. Later, when you set up an O365 administrator account, the Office 365 wizard will provide you with a TXT record. Also, you need to add a record at the domain host provider.

Create users in Exchange Online

In subsequent steps, one or more attempts to add licensed users. Also, make sure each user has a mailbox in Exchange Online that their G Suite mail will be migrated to.

List the G Suite mailbox

To create a G Suite mailbox list, you need to migrate its data to an Office 365 account. Any version of MS Excel can be used to do this. Also, when you run the migration file, make sure you have the password of each Gmail user. Plus, you can move 50,000 mailboxes from Google Workspace to O365 in batch.

Note: The size of the migration file must be less than 10MB.

Step 1. Log in to your G Suite account as an administrator.

Step 2. In the Google administration window, select Users.

Step 3. Select and write down each user’s email address.

Step 4. Now, log in to Office 365 >> go to “Users” >> “Active Users”. The information contained in a specific username will be further used to generate migration files.

Step 5. Open MS Excel and create cells for email address, username and password as shown in the figure.

Step 6. Type the following information in the created field and save it in CSV format.

Column A-Mentioned address of O365 mailbox

Column B – The address of the Gmail user’s mailbox

C-Password column for the mailbox

Connect Office 365 and G Suite

To migrate Google Workspace to Exchange Online, establish an interface between the two applications. To do that, follow the steps below:

  • Open EAC >> select recipient >> select migration.
  • Click More >> Migrate Endpoints.
  • Click New to generate the migration endpoint.
  • Select the IMAP option.
  • Type in the IMAP server box. Also make sure that the rest of the settings remain unchanged.
  • After successful connection, provide the appropriate migration endpoint, then click “New” to create the migration endpoint.

Create a migration batch to migrate files

To move Office 365 mailboxes in batches, use the migration file created above and carefully perform the following steps:

  • Go to EAC Migration >> Recipient >>.
  • Click “New + >>” button, select “Migrate to Exchange Online” from the drop-down list >> select “IMAP Migration”, then click “Next”.
  • Upload the migration file, then wait for Office 365 to verify the file.
  • After successfully verifying the file, the Gmail mailbox list will be displayed on the interface.
  • Select the migration endpoint, which was created in a previous step, then press the Next button.
  • On the “Configure IMAP Migration” page, use the default values ​​and click “Next” to continue.
  • Now, on the “Mobile Configuration” page, create a migration batch.
  • When starting the batch processing page, do the above:
  • Click Browse and submit the migration report to the user.
  • Select the “Automatic start of batch processing” option and click “New”. Next, the migration process begins and the “Synchronization” status is displayed in the “Status” column.

Post-migration process

After using the tool to migrate from Google Workspace to Exchange Online, transfer the MX records to O365, which was previously directed to the Gmail account. In the future, make sure mail is moved to O365. After confirmation, delete the migration batch and finish the synchronization task.

This completes the native method.


This article provides both the free native solution and the professional tool to migrate your Google Workspace mailbox items to Exchange Online or Office 365.

The professional tool is safe, secure, and trusted by thousands of users worldwide. It not only migrates emails, but also contacts, calendars, and G drive files. IT administrators can also download the demo version of the tool for free to understand its working by migrating 2 accounts.

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