Top ten criteria for assessing a student information system in the aftermath of the covid epidemic
Covid-19 had a major impact on all aspects of life be it health, economy, or the overall socio-cultural environment. As a result, it is not surprising that the education sector has been impacted.; the schools and all the other higher educational institutions had to shut down as per the government guidelines. What followed next was an attempt to continue the education process despite facing the toughest circumstances.
Online learning became the only medium that enabled a smooth functioning of an institute;The necessary steps have also been taken. Of which online assessment was the foremost strategy implemented by many schools and colleges, as a way to evaluate the student learning process and progress.
Gradually as the world recovers from the pandemic, the schools, and colleges are reopening albeit in limited numbers. As a result, proper methods are required to manage student requirements while also ensuring that learning objectives are met.
Many software packages are already recognisable to educational institutions, the majority of which they had to deploy to improve administrative duties.. But there is one particular tool that has been significant in simplifying many key tasks, the student information system has been a ‘’game changer’’ for many school-related activities. Let us take a look at the few important criteria for evaluating the system :
Easy to use aspect
Technology serves to make our lives easier but for those who are not that much familiar with any new software or system, it becomes hard for them to navigate through it. .
Administrative operations are integral for any school, and having a well-organized staff for handling the key tasks is essential.
A school has several departments with each having its tasks and functions taken care of by respective professionals. Intending to amplify all the vital operations, an institute goes on to integrate several separate software.
Wouldn’t it be great if there was only one software that could serve on a multi-purpose basis?
Opting for such a system that could serve to keep track of academic records, assist the teachers in course planning, also enable them to make changes to the curriculum when and if required.
Equally important is the HR management section, which should help to keep track of recruitment, employee engagement, etc.
Effective management tool
Organizing events such as school trips, scholastic or co-scholastic events is a fundamental part of academic activities. This encourages learners to use their intellectual and artistic abilities, but keeping track of what event should be held when and the financial arrangements for it can be difficult.
A commendable feature of SIS would be the one that has tools that help to preplan the whole process, be it scheduling the events, segregating the finances, etc.
Notification for updates
It’s worth noting that, in light of what we’ve seen over the last two years, having a well-thought-out system that can send out key updates is critical.
Without having to write notices on board, SIS enables to send out announcements about classes, exams, or assignments. Be it, parents, students, teachers, or any other stakeholder important notifications and messages can be sent via SMS and emails.
Tracking student data
Perhaps the most important part of a basic SIS is that it should keep regular track of students’ attendance and progress reports via grade and class performance. A few advanced versions of the system serve to upgrade the whole functionality by adding more features.
One of the added advantages can be a student tracking system as well which helps to keep track of how a student is doing in a class. After careful evaluation, the educator can proceed to prepare personalized study plans to guide him/her better.
Library management system
Undoubtedly libraries are integral to the educational institution, students, and teachers both access them for research purposes. Keeping track of which books are being issued when and by whom is essential, doing it manually can be time-consuming. Hence an efficient software such as a library management system can take care of these tasks easily. This comes integrated with state-of-the-art facility software hence there is no requirement to procure a separate LMS.
Customizable Student Information System
There are different kinds of institutions some of which are autonomous, government-owned, or private organizations. Depending on the functionalities one needs to choose the system, for instance, if the institute has boarding facilities, then different areas come under this.
Inaccurate calculations and mismanagement of data can lead to further confusion and inconsistencies. SIS can ensure to curb this trouble by simplifying the fees payment structure thanks to the efficient fees management system.
Report generation feature
When looking for the best SIS, ensure to check if it has the feature to generate different school-related reports. The importance of reports such as the admission data, financial information, etc helps us to gain insights that prove to be beneficial while taking any decision.
The cloud-enabled system can give access to all the stakeholders through mobile or any other device. Apart from this it also ensures to store a huge amount of data easily without having to think about any human error.